Standing Rules

1. All PTA activities are subjected to approval by the School Principal and the PTA Executive Board.
2. All expenditures are subject to approval by the Executive Board and the General Membership.
3. Each committee chairperson must submit a Plan of Work and budget request to the Executive Board for approval. (Each activity needs a request.)
4. Each committee chairperson is responsible for submitting monthly reports and year-end reports for their committee’s activities.
5. All officers, chairpersons and coordinators must maintain a current “Procedure Book” to be turned over to their successors in a timely manner at the end of their term.
6. Any Executive Board/committee member unable to attend a meeting must give their report to an Executive Board member prior to the meeting.
7. Any Board member missing three (3) consecutive meetings may be removed by a 2/3 vote of the board members present and voting.
8. All monies received on behalf of the PTA must be turned over to the PTA Treasurer within 24 hours of collections unless prior permission has been obtained from the Treasurer. Members are responsible for following voucher and cash handling procedures presented by the PTA Treasurer.
9. There must be a contract for any goods or services provided to the PTA by an outside vendor. In order for a contract to be valid, the PTA President must sign it. The coordinator should retain the original contract with copies to the committee chairperson, the PTA Treasurer and the PTA President.
10. All officers, chairpersons and coordinators should keep copies of their correspondence in their Procedure Book. PTA Secretary should have a copy of all correspondence for the Secretary files.
11. The school Principal and committee chair must approve all flyers going home with students or distributed to the public. All flyers to be copied must go to Reprographics. All flyers must have a PTA logo. Everyone must follow PTA guidelines for flyers as well as Reprographics guidelines.
12. Policies and procedures must be followed in order to be consistent and fair to all volunteers.
13. PTA checks are not to be signed by two people who are related.
14. A reserve fund of $1000.00 shall be established with the amount reserved for any one event not to exceed $100.00.